Today’s dashboard in SpaPlanner
SpaPlanner’s mark in 3D

Management software for hotel spas

Your spa. Perfectly orchestrated.

Scheduling, clients, checkout and retail in one tool, connected to your hotel software.

Software built for hotel spas

Couples treatments, treatment rooms, hotel guests, retail: SpaPlanner runs your spa the way it really works. A clean interface for the front desk, therapists and management, on desktop and mobile.

Compatible with

MewsOracle OPERA CloudCloudbedsapaleo

Run your whole spa from a single screen

Your clients’ data protected, in line with GDPR

Hosted in France and encrypted, in transit and at rest. Everyone sees only what their role allows: a therapist has no access to the spa’s revenue. A client’s personal data is erased in one click, at their request.

Hotel guests recognised automatically

Connected to your hotel software, SpaPlanner finds in-house guests, their room and their stay dates. Treatments are charged to the room in one click.

Inventory you can finally trust

Every sale, delivery and stock count is recorded. Stock levels are never edited by hand: you always know what is on the shelf and in the treatment rooms.

Figures you can rely on

Mandatory client source, revenue per therapist, discounts with a reason: your reports finally reflect what really happens in your spa.

Excel and PDF in one click

Every table exports to a real Excel file or a formatted PDF. No more screenshots to print a schedule or a report.

The whole team in the loop

A treatment added, moved or cancelled? The therapist concerned is notified right away, in the app and on their phone.

Welcome to your command center

As soon as you log in, today’s dashboard shows appointments, treatment room occupancy and upcoming arrivals. Front desk, therapists and management see the same information, each according to their role.

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Features designed for how you work

Scheduling & bookings

A schedule by therapist or by treatment room that respects your resources and finally makes couples treatments simple.

  • Therapist or treatment room view
  • Couples treatments booked in one go
  • Room capacity enforced automatically
  • Preparation time between treatments
  • Team breaks and working hours built in
  • Waiting list and walk-ins
  • Cancellation policy and no-shows
  • Online booking

Client records

One record per client, with their history, preferences and contraindications.

  • Mandatory source: hotel guest, external, other property
  • Treatment and purchase history
  • Treatment questionnaire and contraindications
  • Alerts at booking and at check-in
  • Duplicate detection and merging
  • Birthdays and first visits flagged

Checkout & PMS

Check out in seconds and charge hotel guests directly to their room.

  • Room charges through your hotel software
  • Connected to Mews, other systems on request
  • Card, cash and payment links
  • Discounts and surcharges with a mandatory reason
  • Gift cards and packages
  • Tips assigned to each therapist
  • End-of-day cash-up

Retail & inventory

Sell your products and keep accurate stock, without manual edits.

  • Stock updated by sales, deliveries and stock counts
  • History of every stock movement
  • Cost price, retail price and margins
  • Sales assigned to each therapist
  • Guided monthly stock count
  • Supplier purchase orders
  • Reorder alerts

Team & schedules

Organise your team’s hours and give everyone the access they need.

  • Working hours, breaks and time off
  • Each therapist’s work schedule
  • Three access levels: manager, spa admin, therapist
  • Revenue visible to admins only
  • A personal account for every team member
  • Commissions and tips tracked

Reporting & exports

Track your activity in real time and export every table in one click.

  • Daily and monthly revenue
  • Treatment room occupancy
  • Sales by therapist and by treatment
  • Clients by source
  • Discounts and comps tracked
  • Excel and PDF export on every table
  • Scheduled reports by email

Mobile & notifications

The schedule in every therapist’s pocket, with notifications as soon as a treatment changes.

  • Today’s schedule on the phone
  • Notification for every treatment added, moved or cancelled
  • Installable app, no app store needed
  • Client record and contraindications before the treatment
  • Works on desktop, tablet and phone

Multi-property

For hotel groups: one client database, accurate figures for each property.

  • Client records shared across the group
  • Clients linked to every property they visit
  • Reporting per property and for the whole group
  • Settings and prices specific to each spa
  • Access restricted by property
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Built for everyone who runs your spa

From a few treatment rooms to a palace spa, independent property or hotel group: SpaPlanner brings your teams together in one simple, secure tool where everyone sees exactly what they need.

Hotel & group management

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Track revenue, occupancy and sales for every spa, and base your decisions on reliable figures.

Spa managers

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Organise the schedule, the team, retail and stock from a single screen, and export your reports in one click.

Therapists & front desk

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Check the schedule, prepare every treatment with the client record and get notified as soon as an appointment changes.

Hotel & group managementSpa managersTherapists & front desk
SpaPlanner 3D mark

How we’re different

SpaPlanner is not generic software adapted to spas. It was designed with hotel spa therapists, from their real working days.

Built for hotel spas

Hotel guests, couples treatments, treatment rooms, retail: every feature answers a real hotel spa situation. No unnecessary modules.

Simple from day one

A clean interface, in French and English, that your team picks up without heavy training, on desktop and mobile.

Connected to your hotel software

SpaPlanner exchanges data with your PMS both ways: in-house guests, rooms, stay dates and room charges.

Guided setup

We set up your treatment rooms, treatments, prices, products and team with you, then train your staff.

Protected data

Role-based access, hosting in Europe and GDPR compliance: your clients’ data stays safe.

Built to grow with you

One spa or several properties: SpaPlanner adapts to your organisation, with client history shared across the group.

A team in a working meeting

Tailored onboarding

Before launch, we build your spa’s configuration with you: treatment rooms and capacities, treatment menu and durations, prices, retail products, team hours and the connection to your hotel software. We help you bring over your existing data so you don’t start from scratch.

After launch, we stay by your side: team training, quick answers to your questions, and improvements driven by the feedback of the spas that use SpaPlanner every day.

Pricing that fits the size of your spa

Every spa is different. Tell us about yours (treatment rooms, team, hotel software) and we will suggest the right plan.

Frequently asked questions

SpaPlanner is management software designed for hotel spas. It brings together in one tool the therapist and treatment room schedule, client records, checkout, retail and inventory, team hours and reporting. It runs in the browser, on desktop, tablet and phone.