The spa schedule that knows your treatment rooms

Book every treatment in seconds, by therapist or by room, without ever exceeding your spa’s capacity.

Scheduling features

Couples treatments

Couples treatments booked in one go

In many systems, a couples treatment is booked as two separate appointments that then have to be grouped. In SpaPlanner, a couples treatment is a single booking: the couples room and both therapists are booked together, in the same slot.

  • One action: pick the couples treatment, the time and both therapists, and it’s booked.
  • The right room: only rooms suited to couples treatments are offered.
  • One block: the couples treatment shows as a single booking in the schedule, easy to move.
Rooms & capacity

Your spa’s capacity, always respected

Each treatment room has its real capacity, and each treatment the resources it needs. The schedule automatically refuses impossible bookings, so you never welcome more clients than your spa can host.

  • Capacity per room: one place for a single room, two for a couples room.
  • Preparation time: time to reset the room is reserved after each treatment.
  • No overbooking: a full slot is simply no longer offered.
Therapist view

Every therapist’s schedule at a glance

By default, the schedule is shown by therapist, with their working hours and breaks. One click switches to the treatment room view to check how spaces are used.

  • Working hours built in: slots outside working hours or during a break are greyed out.
  • Colour-coded statuses: confirmed, arrived, in treatment, paid or no-show.
  • Drag and drop: move a treatment in one gesture, the schedule checks everything.
Waiting list & cancellations

Fewer empty slots

When a client cancels, SpaPlanner helps you fill the freed slot. No-shows and late cancellations follow your policy, with no manual calculation.

  • Waiting list: offer the freed slot to clients who are waiting.
  • Mandatory reason: every cancellation leaves a clear record.
  • Cancellation fees: applied according to your policy for no-shows or late cancellations.
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A schedule built for how hotel spas really work

Therapists, treatment rooms, couples treatments and preparation time: everything is taken into account at booking.

Error-free bookings

  • A couples treatment books the couples room and both therapists in one action.
  • Each room’s capacity is enforced automatically.
  • Preparation time between treatments is reserved automatically.

The right view at the right time

  • Show the schedule by therapist, or by treatment room in one click.
  • A line marks the current time and colours show each treatment’s status.
  • Upcoming arrivals appear with their source and alerts.

Fewer lost appointments

  • A waiting list to offer freed-up slots.
  • Walk-in clients recorded in seconds.
  • Your cancellation policy applied automatically for no-shows.

What makes SpaPlanner different

Built for hotel spas

Hotel guests, couples treatments, treatment rooms, retail: every feature answers a real hotel spa situation. No unnecessary modules.

Simple from day one

A clean interface, in French and English, that your team picks up without heavy training, on desktop and mobile.

Connected to your hotel software

SpaPlanner exchanges data with your PMS both ways: in-house guests, rooms, stay dates and room charges.

Guided setup

We set up your treatment rooms, treatments, prices, products and team with you, then train your staff.

Protected data

Role-based access, hosting in Europe and GDPR compliance: your clients’ data stays safe.

Built to grow with you

One spa or several properties: SpaPlanner adapts to your organisation, with client history shared across the group.

Frequently asked questions

Find out more

Your whole spa, in one tool

Client records

One record per client, with their source, history, preferences and contraindications.

Checkout & PMS

Check out in seconds and charge hotel guests’ treatments directly to their room.

Retail & inventory

Sell your products and keep accurate stock, with margins and sales tracked by therapist.

Team & schedules

Organise your team’s hours and give everyone the access they need, no more and no less.

Reporting & exports

Track your activity in real time and export every table to Excel or PDF in one click.

Mobile & notifications

The schedule in every therapist’s pocket, with a notification as soon as a treatment changes.

Multi-property

For hotel groups: a shared client database and accurate figures for every property.